Poster preparation & print service

Photo and video taking by the audience: Photo, screen capture or video taking by the audience of scientific material shown in any oral or poster presentation is not allowed unless the presenter authorizes this. Please inform the audience whether you welcome photos or screen capture and their sharing on social media by including an official graphic "screen capture welcome" (download PNG, JPG, PDF) or "screen capture NOT allowed" (download PNG, JPG, PDF) on your poster.

A poster print service is offered for poster presenters. You can send your poster by email to the local copy center at the university before 29 August and collect your poster at the copy center in the UB historical building from Monday, 2 September in the morning. Please find detailed information here.

Poster display

Poster sessions will be run onsite only. Poster boards are available for all poster presentations, distributed to two areas: the Vestibul (VB) on the ground floor, and the Galaria Paranimf (GP) on the first floor.

Size of poster boards: Please note that this year the format of poster boards will be portrait, 97 cm width x 156 cm height. We recommend to use posters in the format A0-portrait.

Poster (board) numbers are given in the respective session programme a couple of weeks before the conference starts. The poster number, abstract number, related session acronym, and the name of the presenting author are indicated on each poster board.

Three poster display times are scheduled during the conference week (all times are CEST):

  • Display time I: Monday & Tuesday
  • Display time II: Wednesday, Thursday until 13:00
  • Display time III: Thursday 13:30 – Friday, 16:00

Authors are kindly asked to

  • put up their posters as soon as possible within their given display time in order to enable the conference participants and the selection committee for the outstanding poster award to view their posters at any time within the display time. Fixing material (sticky tape) is available at the information desk;
  • take the posters down between 19:30–20:00 on Tuesday (Display time I), on Thursday 13:00–13:15 (Display time II), and on Friday between 16:00–16:30 (Display time III). Posters that have not been removed within this dismantling time will be removed and disposed of.

Poster sessions (poster-author-in-attendance times)

Three poster sessions are scheduled on Tuesday, Wednesday, Thursday:

  • Poster session I: Tuesday, 3 September, 18:00–19:30
  • Poster session II: Wednesday, 4 September, 18:00–19:30
  • Poster session III: Thursday, 5 September, 18:00–19:30

Authors are also encouraged to be present at their poster during coffee break times in general.

Upload of poster and supporting material

Two separate types of material can be uploaded to the programme page: a presentation file and supporting material.

  • Presentation file: i.e. a poster that will be accessible online to all registered conference participants during the scheduled display time. Files can be in *.pdf, *.ppt/pptx, *.pps/ppsx, *.png, *.jpg, or *.mp4 format. The size of presentation files is limited to 50 MB per abstract for *.pdf, *.ppt/pptx, *.pps/ppsx, *.png, and *.jpg files, and to 200 MB for *.mp4 video files.
  • Supporting material: This material will be accessible to all registered attendees until 8 October 2024; authors can opt to make it publicly available after that. The material can be in *.pdf, *.ppt/pptx, *.pps/ppsx, *.png, *.jpg, or *.mp4 format; alternatively, a *.html link can be given to files hosted on the author's own infrastructure. If *.mp4 files are uploaded, these will be submitted to the EMS2024 Vimeo channel.

For both types, upload will be possible from 8 August; for the supporting material the upload will remain possible after the session, up until 8 October 2024, and updates are always possible. Along with the abstract and the supporting material a commenting option is available to exchange with the author(s) during the two-month period until 8 October 2024. Please remember that a paid conference registration (either for on-site participation or online participation) is mandatory in order to access the upload tool.

Poster pitches and pitch preparation

We recommend that authors of poster presentations are prepared to provide a summary of their contribution during the respective oral session. For some sessions, time for such poster pitches is allowed within the oral programme; please check the oral programme of your session on the website for details and prepare for this purpose. You may also be asked ad hoc by the session chair for a summary presentation in case a gap should occur in the oral programme. You may also be contacted by the convener before the conference with the request to provide two key sentences and/or one slide about your poster.

Independent of any poster pitch times that might be scheduled during oral sessions, all poster authors are invited to upload pre-recorded pitches as supporting material, either as a video or included in slides, before the start of the conference.

Advice on how to prepare and structure a poster pitch ("elevator pitch") can be found for example in this video on YouTube: How to Present Poster – Presentation/Pitch.

Outstanding Poster Award (OPA)

All poster presenters are invited to apply for this award. Only poster presentations that have been uploaded as presentation file by 29 August 2024 will be considered for the award and can be voted on by the public.

Please see the "Outstanding poster award" page for details.

For details of poster session and display times of a specific session, please consult the online programme.

Poster withdrawals and no-shows

As the organization and scheduling of poster presentations is a challenge, and empty poster boards are frustrating to look at during the conference week, it would be greatly appreciated if authors who already know that their poster cannot be presented – for whichever reason – would withdraw their abstract from the session programme as soon as their decision has been made. Please note, that we monitor the no-shows during the conference, and the related abstracts will then be withdrawn from the session programme. Thank you.